Child Protection Policy (CPP)

Child Protection Policy (CPP)

Download Child Protection Policy (PDF)

1.   Introduction and Preamble

Oro Community Development Project (OCDP) is a humanitarian, not for profit, non-government organisation that works with schools, and their communities in Oro Province, Papua New Guinea. Our activities focus on education, health development and the common goal is achieving a realistic level of practical sustainability. A large proportion of the population are children and working in schools and the community makes it imperative that OCDP has a policy that is both relevant, transparent and effective.

2.   Commitment to Child Protection

  • OCDP is committed to the safety and well being of all children. We support the rights of children and will act without hesitation to ensure a child safe environment is maintained.
  • OCDP is committed to the protection of children from harm, abuse and exploitation. Children have a right to survival, development, protection and participation as stated in the United Nations Convention on the Rights of the Child (UNCRC). OCDP will uphold these rights.
  • OCDP takes its duty of care seriously and will aim at all times to provide the safest possible programs and environments for children. This will be achieved by identifying and managing risks that may lead to harm.

3.   Purpose

  • This CPP has been developed to provide a practical guide to prevent child abuse in OCDP’s programs. It will outline a range of risk management strategies that will be implemented which will reduce the risk of children being harmed.
  • The CPP will demonstrate OCDP’s commitment to protect children from harm and abuse.
  • The CPP aims to educate staff and others about child abuse and promote a child safe and a child friendly culture where everyone is committed to keeping children safe.
  • The CPP aims to create an open and aware environment where concerns for the safety and well being of a child can be raised and managed in a fair and just manner, which protects the rights of all.
  • Additionally, the CPP will provide guidance on how to respond to concerns and allegations of child abuse. It provides guidance to volunteers and others on how to work respectfully and effectively with children. This will provide all stakeholders, including volunteers and others with a safe working environment.
  • OCDP is obliged to adhere to local and international child protection criminal laws, which prohibit the abuse and exploitation of children. These include local laws where OCDP’s programs exist, and international laws and Conventions in relation to all forms of child abuse and child exploitation, including: child sex tourism, child sex trafficking, child labour and child pornography.

4.   Guiding Principles

  • OCDP believes that any form of child abuse and exploitation is unacceptable and will not be tolerated.
  • The United Nations Convention on the Rights of the Child is the universal foundation for child protection. The fundamental principle of the Convention is that children have their own indivisible rights.
  • OCDP believes that all children have a right to be safe at all times, and we have an obligation to provide safe and protective services and environments.
  • OCDP recognises its duty of care to take all reasonable steps to ensure that children are safe from harm.
  • OCDP will take pro-active steps to create child safe and child friendly programs.
  • Adherence to this CPP is a mandatory requirement for all volunteers and others.
  • OCDP will ensure that all volunteers and relevant stakeholders are made aware of the CPP and their responsibilities.
  • All decisions regarding the welfare and protection of children are made based on the Best Interests of the Child Principle. This principle refers to decisions considering that the child receives maximum benefit possible from services provided, and that the positive impacts of any course of action outweigh any negative impacts.
  • OCDP believes that all children should be equally protected and assisted regardless of their gender, nationality, religious or political beliefs, family background, economic status, physical or mental health or criminal background.

5. Context

Child abuse is a global problem that affects both boys and girls. It has existed since the beginning of time and is deeply rooted in cultural, economic and social practices. Children are abused physically, sexually, emotionally and through neglect. Children are forced to endure the most hazardous forms of child labour including sweatshops and prostitution. In some countries boys are kidnapped and forced into armed conflict as soldiers. In many countries children experience severe corporal punishment in schools. Children living in poverty are more at risk of child abuse and exploitation.

While most child abuse occurs within families and communities, children also experience abuse and exploitation in organisations, which provide them with support and services. Experience has found that physical, emotional abuse and neglect in child focused organisations and institutions are less systematic and usually un-planned. It is usually the result of poor conditions, bad work practices and negligent management. However child sexual abuse in organisations is often planned and premeditated. Child sex offenders target organisations working with children in order to gain access to victims. They will seek work in organisations that provide opportunities to make contact with children and an environment where their abuse may go undetected.

Child sex offenders will be attracted to organisations with inadequate recruitment practices and supervision. Over the last decade many Western countries have enacted tougher laws against child sex offending and many child-focused organisations have implemented tighter screening practices for the staff and volunteers. These improved child protection measures have led to increasing numbers of child sex offenders moving overseas to seek work in developing countries and development programs. They will seek work in countries with inadequate child protection laws and law enforcement as well as countries where children and their families are vulnerable to exploitation. During recent responses to natural disasters and emergencies it was widely reported that people who pose a risk to children (e.g. convicted child sex offenders) applied for positions in programs that brought them into contact with vulnerable children.

While there are examples of children being sexually abused by foreign offenders there are also numerous examples of local staff and volunteers sexually abusing children in aid and development programs. In 2002 widespread sexual abuse and exploitation of children by aid the media in West African refugee camps exposed workers. It was alleged that 67 aid workers from more than 40 agencies were trading shelter, education, food and medicine for sexual favours. Most of the allegations involved male national staff who traded humanitarian commodities for sex with girls under 18. It is believed that this information had been known to the agencies for sometime.

6.   Definitions

Duty of Care

Duty of Care is a common law concept that refers to the responsibility of the organisation to provide children with an adequate level of protection against harm. It is the duty of the organisation to protect children from all reasonably foreseeable risk of injury.

Child and young person

A child or young person is regarded to be any person under the age of 18 years, unless a nation’s laws recognise adulthood earlier.

Child Protection

Is the term used to describe the responsibilities and activities undertaken to prevent or stop children being abused or maltreated.

Child Abuse

Abuse happens to male and female children of all ages, ethnicity and social backgrounds, abilities, sexual orientation, religious beliefs and political persuasion. Child abuse includes physical, sexual, emotional, neglect, bullying, child labour and domestic violence.

Both boys and girls can be the victims of abuse, and abuse can be inflicted on a child by both men and women, as well as by young people themselves.

In some cases, professionals and other adults working with children in a position of trust also abuse children.

Physical abuse

This occurs when a person purposefully injures or threatens to injure a child or young person. This may take the form of slapping, punching, shaking, kicking, burning, shoving or grabbing. The injury may take the form of bruises, cuts, burns or fractures.

Emotional abuse

This occurs when a child is repeatedly rejected or frightened by threats. This may involve name-calling, being put down or continual coldness from parent or caregiver; to the extent that it affects the child’s physical and emotional growth.


Neglect is the persistent failure or the deliberate denial to provide the child with clean water, food, shelter, sanitation or supervision or care to the extent that the child’s health and development are placed at risk.

Sexual abuse

This occurs when a child or young person is used by an older or bigger child, adolescent or adult for his or her own sexual stimulation or gratification – regardless of the age of majority or age of consent locally. These can be contact or non-contact acts, including threats and exposure to pornography.

Child-Sex Tourism

ECPAT International defines child-sex tourism as:

‘…the commercial sexual exploitation of children by men or women who travel from one place to another, usually from a richer country to one that is less developed, and there engage in sexual acts with children, defined as anyone aged under 18 years of age.’ (ECPAT International, 2006)


Bullying is the inappropriate use of power by an individual or group, with an intent to injure either physically or emotionally. It is usually deliberate and repetitive. The bullying may be physical or psychological (verbal and non-verbal).

  • Physically, bullying includes pushing, hitting, punching, kicking or any other action causing hurt or injury.
  • Verbal bullying includes insults, taunts, threats and ridicules.
  • Psychological bullying includes physical intimidation and ostracism.

Exposure to Domestic Violence

Domestic violence occurs when children and young people witness or experience the chronic domination, coercion, intimidation and victimisation of one person by another by physical, sexual or emotional means within intimate relationships.

(adapted from the Australian Medical Association definition)

Particularly vulnerable children

Child abuse takes place not only within the family environment, but also outside the family, including: institutions, at work, on the streets, in war zones and emergencies.

Children in emergencies

Children in emergencies are especially vulnerable to abuse and exploitation. In an emergency or crisis situation, children are extremely vulnerable when they become part of a displaced or traumatised population.

 7.   Scope of the policy

This policy applies to all staff and other key groups. ‘Staff’ refers to: full time, part time, international and national and also those engaged on short term contracts such as: consultancies, researchers, photographers etc. ‘Others’ refers to: visitors, volunteers, board members, trustees, staff in partnership agencies, and any other individuals or groups that have contact with the organisation.

 8.   Child protection risk management

  • OCDP recognises that there are a number of potential risks to children in the delivery of our programs to the vulnerable and disadvantaged. In recognizing these risks, OCDP proactively assesses and manages these risks to children in our programs (and in the communities in which we work) to reduce the risk of harm. This is achieved by examining each program and its potential impact on children. Programs that involve direct work with children are considered a higher risk, and therefore require more stringent child protection procedures. However, as children are part of every community in which we work, we are always mindful of potential risks.
  • Risk management is an ongoing part of every activity, and OCDP conducts a child protection risk assessment on every new and emerging program and project, included in the project management cycle.
  • Staff and others should continually be aware of risks, and be actively minimizing opportunities and situations where children can be harmed.
  • A child abuse incident reporting sheet has been developed and staff are aware of its existence.

9.   Code of conduct for working with children

Staff members and others are responsible for maintaining a professional role with children, which means establishing and maintaining clear professional boundaries that serve to protect everyone from misunderstandings or a violation of the professional relationship.

All staff should conduct themselves in a manner consistent with their role as an OCDP representative and a positive role model to children. OCDP has developed a child safe code of conduct to protect children, staff and the organisation by providing clear behavioural guidelines and expectations.

OCDP’s Child Safe Code of Conduct


  • Treat all children and young people in our program with respect.
  • Conduct myself in a manner that is consistent with the values of OCDP.
  • Provide a welcoming, inclusive and safe environment for all children, young people, parents, staff and volunteers.
  • Respect cultural differences.
  • Encourage open communication between all children, young people, parents, staff and volunteers and have children and young people participate in the decisions that affect them.
  • Report any concerns of child abuse.


  • That they should be transparent in their actions and whereabouts.
  • That they must take responsibility for ensuring they are accountable and do not place themselves in positions where there is a risk of allegations being made.
  • To self-assess their behaviours, actions, language and relationships with children.
  • To speak up when they observe concerning behaviours of colleagues.


  • Engage in behaviour that is intended to shame, humiliate, belittle or degrade children.
  • Use inappropriate, offensive or discriminatory language when speaking with a child or young person.
  • Do things of a personal nature that a child can do for him/herself, such as assistance with toileting or changing clothes.
  • Take children to their own home/hotel or sleep in the same room or bed as a child.
  • Smack, hit or physically assault children.
  • Develop sexual relationships with children or relationships with children that may be deemed exploitative or abusive.
  • Behave provocatively or inappropriately with a child.
  • Condone or participate in, behaviour of children that is illegal, unsafe or abusive.
  • Act in a way that shows unfair and differential treatment of children.
  • Photograph or video a child without the consent of the child and his/her parents or guardians.
  • Hold, kiss, cuddle or touch a child in an inappropriate, unnecessary or culturally insensitive way.
  • Seek to make contact and spend time with any child or young person outside the program times.
  • Use OCDP’s computers, mobile phones, video and digital cameras inappropriately, nor use them for the purpose of exploiting or harassing children.
  • Hire minors as domestic labour.

The IASC Task Force on Prevention of Sexual exploitation and abuse outlines six core principles:

  1. Sexual exploitation and abuse by humanitarian workers constitute acts of gross misconduct and are therefore grounds for termination of employment;
  2. Sexual activity with children is prohibited regardless of the age of majority locally. Mistaken belief in the age of a child is not a defence;
  3. Exchange of money, employment, goods or services for sex including sexual favours or other forms of humiliating, degrading or exploitative behaviour is prohibited. This includes exchange of assistance that is due beneficiaries;
  4. Sexual relationships between humanitarian workers and beneficiaries are strongly discouraged, since they are based on inherently unequal power dynamics. Such relationships undermine the credibility and integrity of humanitarian aid work;
  5. Where a humanitarian worker develops concerns or suspicions regarding sexual abuse by a fellow worker, whether in the same agency or not, s/he must report such concerns via established agency reporting mechanisms;
  6. Humanitarian workers are obliged to create and maintain an environment which prevents sexual exploitation and abuse, and which promotes the implementation of their code of conduct;
  7. Managers at all levels have particular responsibilities to support and develop systems, which maintain this environment.

10.   Use of Children’s Images

OCDP will at all times portray children in a respectful, appropriate and consensual way. Our guidelines on the use of children’s images are:

  • A child should always be portrayed in a dignified and respectful manner and not in a vulnerable or submissive manner. Children should be adequately clothed and not in poses that could be seen as sexually suggestive.
  • A child and its family must always be asked for consent when using their images. When asking for consent to use the image, details should be given as to how and where this image will be used.
  • There should be no identifying information of the child used in the publication of images with their location.
  • Children should be portrayed as part of their community.
  • Local cultural traditions should be assessed regarding restrictions for reproducing personal images.
  • Images should be an honest representation of the context and the facts.
  • When sending images electronically, file labels should not reveal identifying information.
  • All photographers will be screened for their suitability, including police checks where appropriate.

11.   Employment of Staff and Volunteers

OCDP is committed to child safe recruitment, selection and screening practices. These practices aim to recruit the safest and most suitable people to work in our programs. Our child safe practices include:

  • Promoting our child safe commitment on our website, in other promotional materials and in all job advertisements.
  • All applicants will receive a copy of OCDP’s CPP and be informed of the screening requirements when they are sent the application form.
  • Applicants will be required to submit a detailed application form when applying for a position. This form will ask for extensive information about the applicant’s background such as dates and places of employment, education and other activities.
  • All positions will be assessed for the level for risk in relation to contact with children. Positions working directly with children will require the highest level of screening and the applicant must possess relevant qualifications and experience in working with children.
  • Job descriptions are required for all positions (staff, volunteers, consultants –short long term etc), which describe key selection criteria and outline tasks and accountabilities.
  • Interviews will be conducted for all positions, ideally face-to-face, but telephone interviews may be necessary in the international context.
  • Behavioural-based questions will be used to ask for examples of the candidate’s past behaviour and experiences. In positions working directly working with children, the panel will explore the candidate’s motivations for working with children, which will include value-based questions seeking information about the candidate’s attitudes to children, professional boundaries, accountability, team work and how they have responded to ethical dilemmas.
  • A minimum of three reference checks will be required for all preferred candidates. This would include short and long terms positions, volunteers on placement and consultants. The candidate’s most recent employer/supervisor must be one of these referees. OCDP will verify the identity of the referee and make direct contact with each of these referees. Written references will not be accepted. OCDP reserves the right to request additional references.
  • All staff and all others involved with the organisation will be required to have a police clearance or relevant criminal history checks depending on the country of origin.
  • Where the candidate is working directly with children in Australia, they may require a Working with Children Check (depending on the jurisdiction).
  • All staff will be required to provide proof of identify including birth certificate, passport, drivers licence and relevant qualifications. Original documents are required.
  • All positions will be subject to a probationary period depending on the length of the contract.
  • Issues relating to child protection will be included in staff performance reviews.
  • All staff and others will be required to read and sign OCDP’s CPP.
  • OCDP reserves the right to refuse employment to or terminate any person’s employment that may pose a risk to children.

12.   Child abuse reporting processes and how to respond to a child who has been abused

OCDP considers the abuse and exploitation of children to be completely unacceptable. We will take all concerns and reports of child abuse seriously and act on these reports immediately.

It is mandatory for all OCDP staff and others to report concerns or allegations of child abuse. These concerns may relate to a child or a staff member involved in the organisation or a concern about a child or person/s outside of the organisation’s programs. If you do have a concern you should immediately follow OCDP’s child abuse reporting procedures.

Who should report?

  • All OCDP staff and others including people in the community and partner organizations.

What should be reported?

  • Any disclosure or allegation from a child/community member or staff regarding the safety/abuse exploitation of a child.
  • Any observation or concerning behaviour exhibited by an OCDP staff, volunteer or other relevant stakeholder that breaches the OCDP code of conduct for working with children.
  • Inappropriate use of the organisation’s photographic equipment or computers including evidence of child pornography.
  • Staff engaging in suspicious behaviour that could be associated with sexual exploitation or trafficking.

Who to report to?

  • Overseas: Child abuse reports should be made to the team leader. If this is not possible reports can be made directly to the Australian based OCDP President.
  • In Australia: Child abuse reports should be made to the OCDP President.

Reporting of child abuse in Australia

Child abuse reports should be made directly to the OCDP President in Australia.

  • Reporting child abuse in Australia is a clearer process compared to responding to incidents that occur overseas. In all Australian states and territories, sexual and physical abuse of children are crimes. The age of consent in most Australian states and territories is 16. However it is important to check in each jurisdiction as the age limit may be different.
  • Additionally, in some jurisdictions it is a criminal offence for persons who are in positions of power and trust (e.g. teacher, parent, carer) to engage in sexual activity with children under the age of 18.
  • Reporting child abuse can either be made to the local state police or the state child protection authorities. If there is an allegation or suspicion of child sexual abuse by a staff member or volunteer in the organisation, these matters will be reported to the state police. In most Australian states there are specialised units dealing with child sexual crimes. If there are concerns that a child is being sexually abused by someone external to the organization, OCDP will contact the state police and/or child protection authorities.
  • Concerns about the welfare of the child in relation to neglect and/or emotional abuse will be reported to the child protection authorities in each state or territory. Contact details of these authorities are: 132 111.
  • Concerns about people engaging in child sex tourism, child sex trafficking and child pornography should be reported to the Australian Federal Police (Transnational Sexual Crimes Squad). Contact details are: (02) 6131 3000.

 Reporting of child abuse allegations overseas

  • Child abuse reports should be made to the OCDP Team Leader. If this is not possible reports can be made directly to the Australian based OCDP President. An initial assessment will be made based on the quality and reliability of the information and a decision will be made on what steps to take.
  • A local reporting procedure will guide the process based on whether the allegation constitutes a criminal offence in the country, or whether it is a breach of the OCDP code of conduct and will be dealt with as a disciplinary matter.
  • The first step will be to gather all the relevant information and address any health and protection needs of the child. The matter may be directly referred to the local police and or authorities if the allegations are considered to be criminal offences.
  • If the incident has occurred outside of the program the matter will be referred to an external body or agency dealing with child protection matters in the country.

When to report?

  • Child abuse concerns should be raised immediately.

How should it be reported?

  • Verbally and by completing the OCDP child abuse incident reporting sheet.

What will happen next?

  • The OCDP Team Leader will discuss the allegations the deputy team leader and then decide upon the next step. This will involve either:
  • Interviewing the person/persons who made the allegations or other witnesses to gather more information with which to make a decision;
  • Report to local police and or child protection authority;
  • Report made to the Australian Federal Police
  • Concern handled internally if it is not a criminal matter
  • No further action taken
  • OCDP will treat all concerns raised seriously and ensure that all parties will be treated fairly and the principles of natural justice will be a prime consideration. All reports will be handled professionally, confidentially and expediently.
  • All reports made in good faith will be viewed as being made in the best interests of the child regardless of the outcomes of any investigation. OCDP will ensure that the interests of anyone reporting child abuse in good faith are protected. Any person making the complaint who intentionally makes false and malicious allegations, will face disciplinary or other appropriate action.
  • The rights and welfare of the child are of prime importance. Every effort must be made to protect the rights and safety of the child throughout the investigation.
  • Children and community members with whom OCDP works will be provided with information about how to report any child protection concerns about OCDP staff members and others.

Responding to disclosure by a child

  • When a child/young person tells you that he or she has been abused, they may be feeling scared, guilty, ashamed, angry and powerless. You, in turn, may feel a sense of outrage, disgust, sadness, anger and sometimes disbelief.
  • If a child discloses abuse, whatever the outcome, the child must be taken seriously
  • It is important for you to remain calm and in control and to reassure the child/young person that something will be done to keep him or her safe.
  • When a child or young person’s discloses they are being harmed you can show your care and concern for the child/young person by:
  • Listening carefully
  • Telling the child/young person you believe him or her
  • Telling the child/young person it is not their fault and he/she is not responsible for the abuse
  • Telling the child/young person you are pleased he/she told you.
  • You will not be helping the child/young person if you:
  • Make promises you cannot keep, such as promising that you will not tell anyone
  • Push the child/young person into giving details of the abuse. Your role is to listen to what the child/young person wants to tell you and not to conduct an investigation (beware of asking any leading questions as this may prejudice any subsequent investigation)
  • Indiscriminately discuss the circumstances of the child/young person with others not directly involved.
  • Try and obtain some details such as where the abuse is taking place, school, home, work etc; is it currently occurring or did occur in the past, name of perpetrator if possible but not necessary.
  • It is possible that some children or young people will make a disclosure and then ask you not to tell anyone. It is important you seek guidance from the OCDP Team Manager or deputy team manager to discuss how the child or young person can be supported and the disclosure managed.

Other actions to take:

  • Protect the child – Once an allegation is made there should be an immediate response that protects the child from further potential abuse or victimisation. The child may require medical assistance or counselling support. Where possible the child should remain in the place of residence or relevant program. Exceptions may be made where the child is deemed to be at risk of victimisation by peers as a result of the allegation or because the alleged abuse has occurred in home-based care. If the child is in immediate danger you should make arrangements for the child to go to a safe place.
  • Distance the alleged perpetrator – The best interest of the child may warrant the standing down of a staff member or volunteer. The OCDP Team Leader should recommend the appropriate action in writing to the OCDP President. Any staff member stood down in this manner continues to receive full pay – this measure recognizes that that the member is entitled to a just process that does not pre-judge guilt or innocence. Any volunteers who are stood down should similarly receive any reasonable reimbursement of costs.
  • Confidentiality – All reports, the names of people involved and the details will remain confidential. Only the OCDP Team Leader and the OCDP President together with the people involved will be informed of the report. Details will be released on a “need to know” basis or when required by relevant local or Australian law or a notification to police or child protection authorities is made.

13.   Involving children and young people

OCDP is committed to child and youth participation. We will do this by providing opportunities for children’s views to be heard and incorporate their views into our policies and programs. Children will be asked for their feedback about staff and services. They will be consulted in the development and review of the CPP and will be asked to contribute to the child safe code of conduct in regards to what they consider to be appropriate and inappropriate behaviours. Children will also be informed about the OCDP child abuse reporting process and who to contact if they are at risk, have been abused or are concerned about another child.

14.   Educating the organisation on child abuse and the child protection policy

OCDP is committed to educating staff and others in the CPP, on how to reduce risks and create child safe environments. We will promote child safe practices, which keep children safe in the organisation and in their own community, and provide information about child protection to the children and communities in which we work. This information will include reporting child abuse if they have concerns about an OCDP member of staff or other representative in the organisation.

15.    Reviewing the Child Protection Policy

OCDP’s Child Protection Policy will be reviewed every two years. The OCDP President will manage the review of the CPP, and staff and others will be consulted in this process.


Revised May 2017



Mike Steketee – President, Management Committee

Email: [email protected]

Address: PO Box 219
Hunters Hill NSW 2110, Australia


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