Oro Province Community Development Project (OCDP) is committed to ensuring that we accurately represent our activities to the people we work with, our donors, and the public.
The purpose of this policy is to guide our partners to make a clear separation between aid and development and non-aid and development objectives and activities. This policy addresses ACNC compliance obligations when communicating with or soliciting donations from private donors and the public, including fundraising for restricted and unrestricted purposes from aid agencies, sponsors and supporters, and fundraising from the general public.
3. Scope of this Policy
This policy is intended to apply to all OCDP activities and is applicable to all OCDP employees and volunteers. The policy also extends to OCDP partners and associated implementing organisations.
OCDP is a charitable, humanitarian Australian NGO based in Australia and PNG that seeks to support children and their families in Oro Province, PNG. OCDP delivers education and health programs in partnership with organisations dedicated to supporting the aims of cooperation and sustainable development. We are solely reliant on donations as well as the generous and compassionate support from individuals, groups, businesses, institutions and a number of schools in order to continue to fund and implement our activities.
We are committed to ensure that funds and other resources designated for the purpose of aid and development will be used only for those purposes and will not be used to promote a particular religious adherence or to support a political party, or to promote a candidate or organisation affiliated to a political party.
In some instances, OCDP may partner with local faith-based organisations on the basis that their delivery is without evangelising or making participation conditional on conversion or adherence to a particular religious denomination. OCDP may also partner with advocacy organisations from time to time on the basis that their activities are not in support of a political party or candidate.
4. Definition of Aid and Development Activities
Aid and development refers to the activities undertaken in order to reduce poverty and address global justice issues via direct engagement through community projects, emergency management, community education, advocacy, volunteer sending, provision of technical and professional services and resources, environmental protection and restoration, and promotion and protection of human rights.
OCDP is committed to ensuring that funds and other resources designated for the purpose of aid and development are used only for those purposes. The concept of aid and development activities can be distinguished by the following principles:
- Strength based approaches which encourage people and communities to create solutions for themselves
- Processes that seek to address the causes of suffering and depravity
- Supporting systems and structures which enable people to move out of poverty
- Emergency relief, disaster recovery and meeting the immediate needs of refugees and internally displaced people.
5. Definition of Non-Development Activities
OCDP is a non-secular organisation and does not provide support for evangelical activities and partisan political activities.
Evangelical activities are those activities that promote a particular religious adherence or are undertaken with the intention of converting individuals or groups from one faith and/or denominational affiliation to another.
Partisan political activities are those that are associated with facilitating or supporting specific political individuals to gain power. This does not include advocacy, which is aimed at persuading and influencing decision makers and opinion leaders, and is not aimed at promoting partisan political objectives.
For the purposes of making a distinction between aid and development and non-aid and development activities, any activity whose objectives include the promotion of religious adherence will be considered as a non-aid and development activity and will be managed and accounted for separately.
OCDP does not provide support for partisan political activities, which are those that are associated with facilitating or supporting specific political individuals to gain power.
6. Guiding principles
OCDP supports and is committed to abiding by the following principles:
- To ensure accurate representation of our activities to the people we work with, donors and the public
- To ensure that funds raised for aid and development purposes are not used to exploit vunerable people and communities and do not place any conditions or obligations on them in terms of non-development, religious or political outcomes that would affect their access to services being offered.
Should any component of partner programs involve evangelical or partisan political activities, these will be promoted and accounted for separately from OCDP programs.
Our obligations are:
- OCDP will have a clear separation between aid and development and non-aid and development objectives and activities.
- This separation will be clear in all OCDP fundraising, programs and other activities, in public communications and in all reporting including annual reports.
- Any fundraising that includes references to both aid and development and non-development activities will provide donors with the choice of contributing to aid and development activity only.
- OCDP will ensure that any such separation in fundraising, programs and other activities, in public communications and in reporting, extends to partner and implementing organisations and is documented.
8. Control Procedures
OCDP Procedures 1:
- OCDP will appraise all project proposals to determine whether they include non-aid and development components.
- Appraisers will record any issues, which must then be followed up to ensure that the policy requirements are satisfied before the project is approved.
- Appraisers record any aspects of the project that should be closely monitored over the life of the project to ensure compliance with this policy.
- Partner assessment processes require the signatory to identify whether they are engaged in non-development activities, and if so, how they are able to manage and account for them separately.
- Components of projects that represent non-development activity will be managed, reported and accounted for separately.
OCDP Procedures 2:
- Guidelines are in place that address appropriate reporting in organisational promotional materials.
- All articles written by project partners or photos supplied by partners for reporting materials are reviewed for differentiation between development and non-development activities.
- Communication materials are reviewed prior to publication to ensure separation of reporting and fundraising for aid and development and non-development activities.
OCDP Procedures 3:
- Fundraising materials will be reviewed prior to publication to ensure that solicitations make a clear distinction between aid and development and non-development activities.
- Where fundraising solicitations include references to both aid and development and non-development activities, they will be reviewed to ensure that donors are provided with the choice of contributing to aid and development activity only.
OCDP Procedures 4:
- Communication with new partners will state the signatory’s position on support for non-development activity.
- Signatory partners will receive a copy of this policy.
- The partner agreement Memorandum of Understanding (MoU) will include clear definitions of aid and development activity and non-development activity.
- The partner agreement (MoU will require the partner to agree that OCDP funds designated for aid and development purposes will not be used to fund any non-development activity.
- Ongoing dialogue between OCDP and its partners will reinforce the definitions of development and non-development activity and the need for a separation between development and non-development activity.
9. Policy Implementation and Review
The OCDP Management Committee undertakes to-
- Review this policy on a regular basis, every two years.
- Confirm internal compliance with this policy, which will be undertaken at least annually.
- Introduce this policy in the OCDP induction process, to be read by all new staff (including volunteers).
ACNC Tools to Manage Your Charity (Tools & Resources)
Revised May 2017
Mike Steketee – President, Management Committee
Address: PO Box 219
Hunters Hill NSW 2110, Australia
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